You will be responsible for ensuring office files are kept orderly and any confidential documents are placed in a secure area. You may have to sort through incoming mail to determine what is given to your manager, filed or discarded. (vi) In the case of a company, the secretary is to carry out the decisions of the Board of Directors. He will expect you to keep track of his appointments, schedule meetings and make their travel arrangements when needed. If there are other clerical staff members in the office, you may be responsible for managing them and assigning their daily tasks.
The Role of the Secretary-General. Plagiarism Prevention 4. A secretary, or administrative assistant, who works for a manager performs the same tasks as any office assistant. The Secretary-General (SG) is the public face of the organisation and is responsible for its office leadership and giving direction and clarity to the organisation’s strategic and policy development. The assistant must keep track of what's in stock and when to order supplies. As a manager's secretary, you will often be the first person of contact for those trying to reach your boss both within and outside of the company.
Report a Violation, Status of a Company Secretary: Legal and Actual Status, Company Secretary: Definition, Qualifications and Functions. Secretary or Company Secretary are very valuable to their employers but in the case of clubs, the advice of the secretary is not so important. Anna Windermere started her writing and editing career in 1993, upon graduating from the University of Florida's esteemed journalism school with a bachelor's in journalism. The suggestions and grievances of the employees are conveyed by the secretary to the management. In most cases the authorities depend largely on the advice of the secretary.
A manager's assistant uses computer software applications to prepare spreadsheets, word-processing documents, databases, and other types of documents, such as company-related forms. The directors know little about the legal, procedural and constitutional aspects of company matters. Content Guidelines 2. 8. The focus of the job, however, is one particular manager and his projects, as opposed to an entire staff or department in a company. Liaison Officer 3. The deliberative organs of the UN are political bodies intended to function as forums where the interests of governments can be represented and reconciled. This article throws light upon the top three Functions of the secretary of a company. You could also be called upon to train other employees and even instruct your supervisor on such matters as teaching them how to operate office machines or utilize software packages. Image Guidelines 5.
Usually for an entry level secretary position you just need a high school diploma. The secretary is an Advisor to the management.
Prohibited Content 3.
Your boss may give you the task of overseeing certain projects like managing a database or creating and updating reports.
Changes in the basic functions of the ASEAN Secretariat have been reflected in the functions and powers of the Secretary-General, which appears as Annex B. In addition, the assistant may be responsible for organizing the manager's calendar and schedule. The assistant may help create presentations and reports for conferences or meetings. Privacy Policy 8. They may report directly to you instead of your manager, and you may serve as their immediate supervisor. The suggestions and grievances of the employees are conveyed by the secretary to the management. However, this kind of secretary reports directly to the manager (as opposed to everyone else in the company) and assists the manager in various ways to make his job easier as well as keeping the office organized.
A person needs to be able to do multiple tasks efficiently. A secretary that serves as an assistant to a manager has similar functions. The functions are: 1. Even though you are the manager's secretary, some of your responsibilities may include management. Assisting the manager can sometimes mean acting as a manager yourself.
Ms. Windermere, a senior-level copy editor, has appeared in mastheads of newspapers and magazines as copy chief, writer and proofreader, including "Sun-Sentinel," "Miami Herald," "City Link," "New Times," "NewBeauty," "Luxe," "Florida Alligator," "Orange & Blue," and more. Therefore, he is in a better position to advise the ministers on the action to be taken for formulating the policy decisions of the government. He is the linkman between the top management and the staff and, through him the decision of the management is conveyed to the staff. You will have to screen calls to determine if you can help the caller or if your boss is available to take the call. Duties for an Administrative Assistant in Law Enforcement, Salary Ranges for Administrative Assistants, Customer Service Assistant Job Description & Responsibilities, Bureau of Labor Statistics: Occupational Outlook Handbook: What Secretaries and Administrative Assistants Do, Education-Portal.com: Duties of an Administrative Assistant. Unlike a receptionist or general secretary that answers the phone for the entire staff, you may be responsible for answering incoming calls for your manager only. In the case of a company the secretary has to maintain a close link between the Board of Directors and departmental heads and also between the Board of Directors and the staff. She is responsible for accuracy in these documents, which requires effective spelling and grammar skills. Content Filtrations 6. The secretary also acts as the Public Relations Officer of the organisation to the government and the genera] public. The secretary of a govt. He is responsible for cash, accounts, records, shares, publicity affairs. The manager to which a secretary attends is typically a mid-level manager who supervises a team of employees, as opposed to a high-level executive.
Communication Functions. Before publishing your articles on this site, please read the following pages: 1. The assistant prepares written communications, such as letters and emails, on behalf of the manager as well. She takes phone messages for the manager and returns phone calls on his behalf as necessary. In 1997, an additional post of Deputy Secretary-General was created. His opinions are valuable to the management.
The Secretary General provides leadership to a specialized international staff working in the field of international civil aviation. Advisor to the Management. Duties include handling verbal and written communications, preparing documents, organizing the office and managing projects. She serves as the front-line person for office visitors, greeting and instructing those who arrive for appointments. Copyright 10. He is the linkman between the top management and the staff and, through him the decision of the management is conveyed to the staff. Thus, the secretary performs his duties in threefold capacity as the Chief Executive, as the Liaison Officer and as an Advisor to the management. As the office executive, the secretary’s principal functions are: (i) Supervising, controlling and coordinating the activities of the office.
(iv) He has to handle correspondence, records, routine work, incoming and outgoing mails, attend callers, arrange interviews.
The advisory functions of the Govt. (ii) He has to look after all staff matters. An assistant to a manager usually answers phone calls only for that particular manager. The tenure of office of the Secretary-General was increased to five years.
They must have great written and verbal skills. Additional functions can include setting up conference calls and attending meetings as well as providing the agenda and taking minutes. She has published poetry, short fiction and various articles, with her works appearing in "Metropolitan Woman" and the "Detroit Free Press." The secretary has to supervise, co-ordinate and manage the activities of the office. Janise Smith began freelance writing in 2009. Secretary General - a person who is a chief administrator administrator, executive - someone who manages a … Copyright 2020 Leaf Group Ltd. / Leaf Group Media, All Rights Reserved. He must maintain and operate copy machines, printers, phone and videoconferencing systems, and other office equipment. A qualified company secretary, well-conversant with all aspects of company management, is in a better position to give right advice to the Board of Directors. Managers expect their secretaries to be organized. The exact nature and the extent of the advice given by the secretary will vary according to the nature and size of the organisation. Secretary General synonyms, Secretary General pronunciation, Secretary General translation, English dictionary definition of Secretary General. 7. It is rightly said that while the Directors are the brains of the company, the secretary is its ears, eyes and hands. Secretary Function # 2. Organizational functions are chief among the responsibilities of a manager's assistant.
The secretary has to act as an Executive Officer. This function may involve acquiring information from vendors or clients as well as negotiating with them on prices or other terms. Managers who frequently travel might rely more on the expertise of their assistants to hold down the fort and seamlessly manage projects from office headquarters.
For example, a financial manager would require his assistant to be adept at using an application like Microsoft Excel to prepare financial spreadsheets. TOS 7. Secretary functions can include various clerical duties such as answering phones, typing, filing, opening mail and getting coffee. A secretary, or administrative assistant, who works for a manager performs the same tasks as any office assistant. As a manager's secretary, you will often be the first person of contact for those trying to reach your boss both within and outside of the company. Disclaimer 9. What Are the Duties of an Executive Assistant to the General Manager? Library Circulation Manager Job Description, The Job Description of a General Manager's Secretary, Difference Between a Team Leader & an Assistant Manager. She serves as the point person to manage incoming and outgoing mail and packages, too. Generally, the Cabinet makes its decisions on the basis of the advice given by the secretaries. Assisting the manager includes greeting visitors that come into your manager's office and directing them according your manager's instructions.
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