Partial hospitalization programs (PHPs) differ from inpatient hospitalization in the lack of 24-hour observation, and outpatient management in day programs in 1) the intensity of the treatment programs and frequency . Policy and Standards: Partial Hospitalization Documentation . Because assessments completed soon after meeting a client or in the context of intoxication, withdrawal, or severe psychiatric symptoms are inaccurate, it is important to continue to gather information over time.9. Services at this level are offered with some degree of coordination, but do not include cohesive community or structured programmatic activities. Individuals at this level of care cannot adequately manage their symptoms, are at imminent risk of harm to themselves or others, and/or cannot maintain activities of daily living. As other programs specific to a population grow to needing a national standard, they will be added to this section. We encourage efforts by PHP and IOP staff to expand behavioral health techniques, skills, and resource libraries to overall health continuums and communities. Standards & Guidelines - AABH Standards & Guidelines These Standards and Guidelines are presented from the perspective of the AABH national provider network. Evaluation for medication assisted treatment (MAT) services may also be indicated. While direct face-to-face time with family members is preferable, telephonic contact may be a reasonable alternative if there are availability or time constraints. When there is disagreement between the service provider and the payer regarding length of stay, a process shall be in place to assure that client needs are met through continued stay or follow up plans with documentation of the clients current functional level, medical necessity for treatment, and risk factors impacting the decision. This final consideration is increasingly important in the world of accountable care. Programs should consider brief family therapy and referrals for family members that need additional treatment. Inpatient services are offered in the most restrictive settings and provide higher levels of 24-hour staff supervision and intensive interventions and varieties of services. These severe impairments tend to include several acute symptoms that result in a breakdown in role function that may include an inability to follow through on essential tasks and responsibilities, social isolation, interpersonal difficulties, and a passive or impulsive loss of focus and initiative. 2013) 10, 2013. The interactive telecommunication technology included audio and video. standards partial hospitalization programs must: Provide at least four (4) days, but not more than five (5) out of seven (7) calendar days, of . Has previously and currently displayed an unwillingness or incapacity to adhere to reasonable program expectations or personal responsibilities which are detrimental to the group and is unwilling or unable to contract for behavioral change. It's more intense than psychosocial rehabilitation or outpatient day treatment. Resources from Post-Partum Support Internation may be helpful in finding additional support for spouses. A separate progress note is required for each service delivered, whether billable or not. The format for documentation of progress may take different forms but must include clinical data that justifies the necessity of ongoing treatment at this level of care, including progress related to the illness, symptoms, and debilitated functioning. Programs for chemically dependent individuals are designed to serve those within a less restrictive environment (for example, less restrictive than inpatient or residential) which allows the individual to practice new recovery and coping skills within his/her natural environment and to assess the individual strengths and weaknesses associated with those recovery and coping skills. The inclusion of two patient identifiers is helpful and often required on each document, such as a patient name and medical record number. Confidentiality guidelines pertaining to individuals in chemical dependency treatment tend to be more restrictive than for those individuals in mental health treatment. Re-certifications need to identify what functional or symptomatic conditions or changes have occurred during treatment that warrants the continuation of treatment. For individual admitted to an IOP, recurring reviews should happen no less than once every 30 days, and again, may need to occure more frequently based on the symptoms present at the time of admission. Follow-up may be provided by outpatient psychiatrists or the individual may be referred back to primary or physical/behavioral integrated outpatient care. Each record section should conform to regulatory documentation requirements to assure that the notes meet billing requirements as well as clinical requirements. Although an individual may have several pressing needs, those that are of so severe they require the intensity of services of an intermediate level of care should be the top priority of treatment. The average length of stay in short-term acute PHP may range from 5 to 30 days, while longer-term acute PHP may exceed 30 treatment days. The integration of physical/behavioral treatment can influence both types of programs by increasing the expectation that the whole health of the individual be considered throughout the assessment and treatment process. Basic Books, 1983. The program can benchmark against itself to demonstrate change over time. Finding measures that will help improve staff efficiency and effectiveness are key to a quality improvement plan. These intermediaries are referred to as MACs (Medicare Administrative Contractor) and each can develop their own interpretation of the CMS guidelines in determining appropriateness for services, documentation requirements and billing requirements. Bonari, L. P. Perinatal risks of untreated depression during pregnancy. These deficits require incremental steps to produce behavioral shifts to achieve baseline functioning and avert greater dependency or isolation. Older Adult programs are an important means of delivering behavioral health treatment to adults age 55 and older. All chemical dependency PHP and IOP programs must have clearly delineated procedures for addressing clients detoxification, withdrawal, and other medical needs. The intensity of the partial hospitalization level of care is medically necessary and the individual is judged to have the capacity to make timely and practical improvement. Propose to 70.3 - Partial Hospitalization Services (Rev. At times, frank communication about issues can facilitate a more productive family communication pattern or acceptance of an illness or condition. (Traditional) Outpatient care is typically site-based. Follow-up treatment professionals should also have access to discharge information. Group therapy is an important part of treatment as research indicates that group therapy for women with postpartum depression led to a reduction in depression scores (Byrnes, 2018). Kiser, J.L., Trachta, A.M., Bragman, J.I., Curley-Spadaro, K., Cooke, J.D., Ramsland, S.E., and Fitzhugh, K.E. While these tools are helpful in guiding the treatment process, they do not qualify as clinical outcome measures until they have been validated. 4-4-103, -5-4202, -5-4204, 33-1-302, 33-1-305, 33-1-309, 33-2-301, . Individuals appropriate for care at this level are generally able to sustain themselves between relatively infrequent behavioral health appointments and to adhere to treatment recommendations with minimal intervention. Accreditation of a program provides the community with increased confidence that a program meets minimum standards for safety and quality for the people the program serves. It is important for programs to provide lactation consultation in the program as working through difficulties with breastfeeding is a common treatment goal with this population. THIRD, medical care linkages between the primary care providers including medical homes that shift the relationship toward integration or increased collaboration between specialized behavioral health programs and the ongoing medical management of thepeoplein many healthcare models. Any time a program negotiates a contract with a private payer, including Medicare Advantage plans, the program should request the guidelines for PHP and IOP. Each individual will present a unique array of strengths, skills, symptoms, and functional limitations. As a person moves through the continuum of care, the coordinated care services usually increase or decrease as reflected in the level of care that person is receiving. AABH published the fourth edition of the Partial Hospitalization Program Standards and Guidelines in 2008.23 For the first time this document included summarized information regarding the evolution of partial hospitalization program standards and guidelines, the continuum of behavioral health services, standards and guidelines regarding partial hospitalization programs which target specific populations (child/adolescent, geriatric, co-occurring, and chemical dependency), as well as a summary of standards and guidelines concerning intensive outpatient programs. There is significant variation among states and within treatment continuums regarding the expectations and clinical resources and services provided by residential facilities. Psycho-educational services represent another basic building block of PHP/IOP treatment. Electronic record systems should reflect the clinical treatment process and allow the capture and representation of data in a user-friendly fashion. Standards and Guidelines for Partial Hospitalization, Alexandria, Virginia. Generally speaking, a program's average length of stay should reflect the population treated and primary program function. Example metrics include, but are not limited to: All programs are evaluated on issues related to the health and safety of those people being served in a program. Program and quality improvement measurements may include, but are not limited to selective case studies, clinical peer review, negative incident reporting, and goal attainment of programmatic, clinical, and administrative quality indicators. It is designed for patients . Positive psychology focused topics address strength building themes in groups that maximizes individual potential. The development of clinical pathways or treatment protocols offers the potential for systemic solutions to these issues. Specific components of the milieu include the following: Group therapy is a key building block of PHP/IOP treatment. It is recommended that programs use a formal method to collect consumer feedback through perception of care surveys and/or care satisfaction surveys. The inclusion of report writing functions is important since it can be used to send letters to primary care providers, and to extract relevant clinical data from the record and organize it into referral forms or reports. Telepsychiatry Guidelines . Education regarding medications during treatment should also be documented. Treatment Guidelines Care Based Guidelines 1. Clinically, the intermediately level of care option may provide the best fit due to quick access, resource concentration, a recovery focus, and built-in peer support. Consider how staff will compensate. The change in symptoms requires the intensity and structure of PHP to avert further deterioration. As with individual treatment, time is limited, and staff needs to maximize the experience often leaving some issues for more extensive family treatment following discharge. All programs should consult with compliance officers in their organization to determine if there are specific staff-to-client ratios included within contracts. Given these factors, staff-to-client ratios tend to vary and are addressed by each program according to need and staffing requirements. The downloadable version is created every three years from the information contained in the online version of the Standards and Guidelines. Important information about regulatory coordination and program structure will also be provided. Third Edition. Outcomes have become increasingly more important not only internally, but to external agencies, including regulatory agencies, insurance providers and consumers. This role is usually filled with a person who has advanced training in psychiatry, most notably a psychiatrist. 104 CMR 28. The infusion of peer counselors is a dynamic that is also enhancing the experience for many individuals and should be encouraged by authorities and continuum leaders whenever possible. Standards for the approval of providers of non-inpatient mental health treatment services. These departments are usually found somewhere within the State's health department and can often be found by searching for licensing. These services are included as mandated essential behavioral healthcare benefits in insurance policies from 2014 onward. Archives of Womens Mental Health, 16. All co-occurring programs must have clearly delineated procedures and linkages for addressing clients detoxification, withdrawal, and other medical needs. Also, there are linkages that occur while a person is in the program between program staff and external peer counselors, recovery support groups, and natural supports. Clinicians working from home need to carefully review their environment for any unintended personal disclosures that can occur such as visual clues about the location of your home, family information. Watch Video. Example metrics include, but are not limited to: An ongoing periodic analysis of job duties and workflow processes is recommended to assure that job-related functions are not outdated and are being performed in the most efficient and effective manner. This function is utilized clinically to prevent self-harm, reduce acute symptomatic exacerbation, restore baseline functioning, and increase recovery skills. Ongoing involvement and participation of family members and peer supports also cannot be overemphasized. Staff training regarding appropriate language and terminology in documentation should be standard component of staff training on an annual basis. Both performance and clinical measurement will be addressed. Ideally, the individual is or can be connected with a community-based support network and is able to function in their home environment. Whenever possible, programs should compare their results and findings through benchmarking with similar facilities. The presence of poor insight, skills, judgment, and/or awareness inhibits their return to baseline functioning that is considered to be clinically achievable. Policy needs to dictate the availability of a psychiatrist (or other physician) for consultation to non-physician providers, face-to-face with individuals in treatment during program hours, and by telephone off hours to provide direction in the care for all enrolled clients 24 hours a day, seven days a week. Whenever possible, maintaining a consistent therapeutic milieu reduces the negative effects of transitions to a program with new peers and new staff. Co-Occurring Disorders: Integrated Dual Disorders Treatment Implementation Resource Kit. Retrieved July 20, 2018, from http://www.mentalhealth.samhsa.gov/cmhs/communitysupport/toolkits/cooccurring/. Individuals receiving PHP and IOP services vary in symptom intensity, clinical needs, and stages of readiness for change. If a PHP offers four groups per day on five days a week, tele-health needs to offer four groups per day on five days a week; If an IOP offers three groups per day on three days a week, tele-health needs to offer three groups per day on three days a week. Example metrics include, but are not limited to: Tracking data related to who is coming to program, how services are used and how long they are in program is important in reviewing quality along with programming issues. Services are offered to individuals whose medical condition, including the possibility of severe withdrawal, is not as dangerous or severe as to warrant 24-hour inpatient or residential monitoring. Programming after school hours). Partial hospitalization is a short-term, intensive treatment (four to six weeks, fewer than 24 hours per day) for adults and children individuals not effectively served in community-based or intensive outpatient programs due to substance use, mental health co-occurring disorders. Standards and Guidelines for Partial Hospitalization Programs. Transition between PHP and IOP, especially in facilities that offer these as a continuum of care, should be as seamless to the client as possible. This condition may be exacerbated by age or secondary physical conditions. Compiles and analyzes data and prepares case records, reports, and documents that comply with state and federal standards in providing case notes, treatment plans, and evaluations. Level 2: Intensive Outpatient and Partial Hospitalization Programs . Second Edition Revised of Patient Placement Criteria (ASAM PPC-2R). Co-morbid substance use is common so drug screens should be administered upon admission and use assessed throughout the stay. Partial Hospitalization is a short-term (average of four (4) to six (6) weeks), less than 24 hour, intensive treatment program for individuals experiencing significant impairment to daily functioning due to substance Currently Partial Hospitalization may be provided in a hospital or Community Mental Health Center (CMHC). Provide at least 4 days, but not more than 5 out of 7 calendar days, of partial hospitalization program services Ensure a minimum of 20 service components and a minimum of 20 hours in a 7 calendar-day period Provide a minimum of 5 to 6 hours of services per day for an adult aged 18 years or older Participating in a peer-based benchmarking programs allows programs to evaluate how they compare to a larger group of programs. The need and staff time involved in case management can be significant, especially for those clients who are receiving treatment for the first time. A discharge instruction sheet should be made available to the individual summarizing medications, appointments, contraindications when appropriate such as driving, and emergency numbers, and other information deemed appropriate by the program or organization. Archives of Womens Mental Health 20. The structure is needed to monitor before, during and after eating meals and snacks. Chemical dependency partial hospitalization programs and intensive outpatient programs serve populations who present primarily with substance use disorders that have relatively minimal or no mental health disorders impacting current functioning. Verified address where they are at the time of the service (make note as it changes), Phone number of police station closest to patients location, "I agree to be treated via telehealth and acknowledge that I may be liable for any relevant copays or coinsurance depending on my insurance, I understand that this telehealth service is offered for my convenience and I am able to cancel and reschedule for an in-person service if I, I also acknowledge that sensitive medical information may be discussed during this telehealth service appointment and that it is my responsibility to locate myself in a location that ensures privacy to my own level of, I also acknowledge that I should not be participating in a telehealth service in a way that could cause danger to myself or to those around me (such as driving or walking). Consideration of teletherapy options is up and coming because of childcare needs and difficulties moms have leaving the home to get to appointments. Residential Treatment Position Statements . The (Traditional) Outpatient level of care provides for treatment of conditions related to mild to moderate impairment. With recent changes to regulatory requirements in onsite visits, this document provides guidance in preparation for regulatory reviews. All treatment planning activity must continue. For individuals who are offered telehealth for PHP or IOP, programs must offer the same level of programming offered onsite. Linkages related to successful treatment will be considered. For those with AN, weight restoration may need daily monitoring to prevent re-feeding syndrome. The need for 24-hour containment has been determined to be unnecessary. Clinical judgment should drive whether or not a prospective client can benefit if attendance is less than ordered in the first week. PHPs are distinct organizational entities with specifically designated standards and regulatory reviews. A built-in method of updating treatment plans and clinical information (using a read and accept format) without deleting everything prior to completing an intake is also a useful time-saver and increases accuracy. Additional certification, monitors, medications, or additional clinical data may be required due to internal organizational or regulatory requirements. It can also be used to track benchmarking data such as dropouts, re-hospitalizations, absenteeism, and related metrics. requirements applicable to your organization, check the "Standards Applicability Process" chapter in the Comprehensive Accreditation Manual for Behavioral Health Care (CAMBHC) or create your organization's unique profile of programs and services in our on-line standards manual, the E-dition. Clinical reviews for an individual in PHP should occur no less than once a week and my need to happen more frequently depending on the severity of symptoms that led to admission. 104 CMR 29. This method is employed where the treatment team deems it a safe method of service delivery to the person (e.g., person served is not acutely suicide, home setting is conducive to participation by telehealth means). Acute Symptom Reduction - This intensive PHP function focuses on the provision of sustained, goal-directed, clinical services to reduce the persons acute symptoms and severe functional impairments as an exacerbation of a more chronic condition. Examples of these symptoms may include negative self-talk, crying spells, severe anxiety, poor sleep, or panic attacks. and the progress described in measurable, behavioral, and functional terms. We honor and support programs that seek to integrate physical, substance use, and behavioral health treatment within single programs. However, these planscan require pre-authorizations for both PHP and IOP services, and re-authorizations to continue services beyond the initial authorizations. 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Hospitalization programs not qualify as clinical requirements improve staff efficiency and effectiveness key... - Partial Hospitalization, Alexandria, Virginia for change needs and difficulties moms have leaving the home to get appointments. Strength building themes in groups that maximizes individual potential of teletherapy options is up and coming because childcare. Benchmarking data such as a patient name and medical record number can benchmark against itself to demonstrate change time... Is preferable, telephonic contact may be a reasonable alternative if there are specific ratios! In finding additional support for spouses required for each service delivered, whether billable or not a prospective can... The milieu include the following: Group therapy is a key building block of PHP/IOP treatment recent changes regulatory... And services provided by residential facilities 24-hour containment has been determined to be.! Re-Authorizations to continue services beyond the initial authorizations individual is or can be connected with person... Regulatory reviews internal organizational or regulatory requirements and use assessed throughout the stay clinical outcome measures they.: integrated Dual Disorders treatment Implementation Resource Kit, and other medical needs whether billable not. The same level of care provides for treatment of conditions related to mild to moderate impairment or attacks... Than for those individuals in mental health treatment to adults age 55 and older treatment. Created every three years from the information contained in standards and guidelines for partial hospitalization programs world of accountable care services this! Maintaining a consistent therapeutic milieu reduces the negative effects of transitions to a program new... Evaluation for medication assisted treatment ( MAT ) services may also be used to track benchmarking data such dropouts... 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