The Chatham House Rule is an alternative to the Vegas rule. A list of meeting ground rules for meeting and workshops. Blue sky thinking is brainstorming without limits. 35. A calm environment encourages participation and learning. Putting an emphasis on quantity, often helps people too often helps participations to let go of perfection and instead focus on generating more ideas. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. 0000003179 00000 n More engagement, better feedback, instant polling of opinions or to make decisions and more., MeetingSift saved us probably 90 minutes over the 9ish hours of agenda, which left us more time for the deep-dive, deep-content conversations leadership needs to have, How to engage every participant ? <>>> 14 Ground Rules for Workshops 1 "Tackle problems, not people" When people feel that they personal viewpoint is under attack, they often feel hurt, lash out and attack back. Be curious to learn about alternative perspectives. 54. 0000003881 00000 n 8. 32. To make ideas tangible, participations can for an example sketch them using simple shapes and arrows. Simply by coming to the conclusion, that it's best to agree to disagree for now, because neither of the sides is going to change their mind. Many teams that have ground rules dont regularly use them. "Be the crew, not the passenger" highlights the value of actively contributing to the meeting (crew), instead of falling back into the role of an observer (passenger). Sorted by their most common use case. 39. The two "A"s stand for "Adding" and "Alternatives", which makes this rule easy to remember. Arrange the room with plenty of open space for the participants to roam around and form teams. It certainly helps to make ground rules visible (e.g writing them on board) and continuously remind the group to follow the ground rules. They describe specific actions that team members should take to act effectively. To review a set of ground rules and select the most important ones, Seven different lists of Training Workshop Ground Rules. 0000049313 00000 n Refer to these notes during and after the workshop. Later, the participants organize themselves into teams, discuss their choices, and come up with two ground rules that are the most important ones. Because creative ideas often arise while actively working on or talking about specific topics. Lets hear them! Avoid multitasking. Avoid hidden agendas. The Best Conflict Resolution Books in 2023. "Don't rely on creativity" is a reminder that participants should just stick to the process, instead of waiting for for the "creative" spark to come to them. Each group should come up with their own set of ground rules. Use I statements to take ownership of your ideas and perceptions. at any time to indicate that it is time to move on to the next topic. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. To adjust for these differences, ground rules are put into place to handle situations where the objects in the outfield interfere with the game. W.A.I.T stands for "Why am I talking?". 65. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. Expect to be surprised. This allows people to talk and share more willingly. Celebrate different points of view during workshop discussions. Development of action plans for new ideas and practices arising from the workshop. This rule is particularly helpful in brainstorming, where the judging of ideas can be detrimental to the process. Respect each others thinking and value everyones contributions. Frequently remind yourself of the goal of the training workshop. 0000009043 00000 n Keep an open mind toward other peoples suggestions. Need help with designing or delivering corporate training initiatives? As facilitators, one of our key roles is to guide the workshop to ensure participants walk away from the session honing in on the learning objectives. Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. Share meeting outcomes with other stakeholders that should be kept in the loop. Examples of behavioral ground rules include make statements and ask genuine questions and explain your reasoning and intent.. Parking Lot is a place, where participants can park off-topic ideas, questions, or comments for a later time. This ground rule highlights that the meeting is more productive and fun, if everyone participants and contributes equally. There are different types of ground rules. Post the workshop Ground Rules, including: Only one conversation at any given moment No hierarchy in the room; everybody and their ideas are equal Turn off cell phones, tablets and computers. At the end of this article, we have listed 70 different ground rules for training workshop participants. Ground rules are guidelines that participants in a meeting agree to follow in order to make the meeting more productive and enjoyable. To save you time, our meeting scientist have put together a ready-to-go list of 10 proven meeting rules. If Bob says his comment isnt directly related but his issue needs to be addressed at a later time, the team can quickly agree on whether to discuss it. Each participant selects the two most important ground rules from the list. Avoid judgmental reactions to other peoples ideas. The term originally comes from baseball. But having rules in place that you consistently enforce can significantly improve how your team solves problems and makes decisions. 2. Your team may make a lower-quality decision because that persons contributions were not heard or because the person is not committed to implementing the decision. If that isnt the case, participants will quickly forget about them, or might even feel restricted. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. Because, unlike most other sports, the playing area in baseball extends to an outfield that might look different in each ballpark. Doing this leads to a better team decision, better understanding that improves working relationships, and reduced frustration for everyone. Ground rules are crucial for fully utilizing time and creating a positive environment for your training. 63. Treat serious topics lightly. 0000002204 00000 n Ask the members of each team to share their choices from different pages and select the two most important ground rules across the different lists. 50. As facilitators, one of our key roles is to guide the workshop to ensure participants walk away from the session honing in on the learning objectives. Dont worry about nitty-gritty details. There are easy to use and don't take long to establish. 3. Its OKto disagree, respectfully and openly, and without being disagreeable. 59. Repeats may require the ground rule being restated. This ground rule strengthens the importance of being inclusive and making space for other often quiet and hesitant participants. Building a list of meeting rules from scratch can be a good team-building activity. 0000004294 00000 n 1. When people feel that they personal viewpoint is under attack, they often feel hurt, lash out and attack back. 46. "Disagree without being disagreeable" means that it's fine to have a different opinion, but that participants should express their disagreement to each other in a constructive way. Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. Be patient when listening to others speak and do not interrupt them. These can be designed to encourage productivity, creativity and a respectful environment. You have a unique perspective on the training topic. This ground rule highlights that the meeting is more productive and fun, if everyone participants and contributes equally. Make sure your comments are relevant to the purpose of the workshop. Have theparticipants collaborate tocome up witha list of their preferred meeting rules. Facilitation: A skill for the future of work? 48. Ask the participants to organize themselves into teams in which each participant has a different list of ground rules. Share time so that all can participate. "Be the crew, not the passenger" highlights the value of actively contributing to the meeting (crew), instead of falling back into the role of an observer (passenger). 12 0 obj << /Linearized 1 /O 14 /H [ 1318 256 ] /L 102269 /E 96092 /N 3 /T 101911 >> endobj xref 12 44 0000000016 00000 n Respect the groups time and keep comments brief and to the point. What rules are needed for todays discussion to ensure that everyone can confidently share whats on his or her mind?[.box-highlight]. Sofia is a Human Resources Consultant in Langley, BC with over 15 years of senior level experience in Human Resources.She is the Principal and Lead Consultant at Upskill Consulting, a Human Resources (HR) Consulting firm based in Langley, BC, offering personalized and tailored HR support, services and solutions to the Fraser Valley and Greater Vancouver regions. Clearly identify your comments as facts or opinions. This causes friction because everyone's experience and expertise are different. The idea"strong opinions, loosely held" is that anyone is allowed to express their strong opinions, but at the same be open to change their mind if they new data suggests that they might be wrong. E.L.M.O stands for "Enough, let's move on" and can be established as a meeting rule to cut unnecessary discussions. "Agree to disagree" highlights that there is always an option to come to an agreement, even though two people or a group disagree with each other. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. This helps to ensure that everyone is on the same page and reduces the risk of the meeting turning unproductive or running out of hand. Develop your meeting and workshops skills, Upskill your talent with facilitation skills. Ask participants if they can agree to respect these ground rules. Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. Decisions Making The more tangible ideas are, the easier it is to discuss them. Arrive on time for the workshop. The "A & A Rule" says that instead of judging ideas, people should focus on adding to ideas or providing alternatives. During the discussions, do not talk when someone else is talking. Meeting Leader Tips There are a lot of great, simple ground rules that you can immediately start using in your meetings. How? Listen respectfully to the others without interrupting them. Phones on silent or buzz If your trainees are on call or are managers or parents, they will need to keep their phones on for emergencies. 27. E.L.M.O stands for "Enough, let's move on" and can be established as a meeting rule to cut unnecessary discussions. Because creative ideas often arise while actively working on or talking about specific topics. Note pending issues and schedule follow up meetings as needed. Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. There are different types of ground rules. The more tangible ideas are, the easier it is to discuss them. "Be the crew, not the passenger" highlights the value of actively contributing to the meeting (crew), instead of falling back into the role of an observer (passenger). It's everyone's responsibility, to find ways that everyone can contribute their ideas and thoughts to the meeting. Other ground rules are abstract, such as Treat everyone with respect and Be constructive. These rules focus on a desirable outcome but dont identify the specific behaviors that are respectful or constructive. 0000007281 00000 n Meeting ground rules need to include a set agenda, a timekeeper who isn't the boss, a dedicated start and end time that is kept, someone who will keep everyone on track and curb side-conversations, and ideally keeping the meeting to 30 minutes or including dedicated breaks to re-energize the team. % Incorporating something as simple as ground rules at the start of the workshop will help keep the training deliverables on track and maintain a safe and respectful environment for learning. The idea"strong opinions, loosely held" is that anyone is allowed to express their strong opinions, but at the same be open to change their mind if they new data suggests that they might be wrong. 2. How? Wear a nametag to clearly indicate how you would like the others to call you. "Agree to disagree" highlights that there is always an option to come to an agreement, even though two people or a group disagree with each other. Use the ground rules to check on and improve the quality of the group's interactions. Analyze and discuss ideas, not people. While this seems good on the surface, it can lead the group to spiral into endless back and forth discussions without making progress whatever. There are always a mix of extrovert and introverted people in a meeting. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. 0000006958 00000 n If you don't pay attention it can happen that one person starts to completely dominate the discussion. 6. Come to the meeting with a positive attitude. Encourage diversity in ideas, perspectives, and preferences. This important distinction asks employees to treat customers in the same way that they would treat their manager. You can respect another persons point of view without agreeing with them. How to leverage collective intelligence ? Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. Do your part for staying on schedule. In the next section, we give you some examples of our favourite ground rules and their use cases. Do your homework. Be prepared to contribute to achieving the meeting goals. This is where meeting ground rules come in to play. %PDF-1.3 % Good ground rules create a productive and calm learning environment. Return on time after breaks. Consider inviting known dominating participants only to segments of workshops (e.g., have participants present or share ideas with HIPPOs, but not brainstorm with them) Plan to break up the workshop participants into small teams with balanced personalities and roles; Create ground rules and expectations for respectful interactions and listening Some are procedural, such as "Start on time and end on time" and "Put smartphones on vibrate." Procedural ground rules are useful but don't help your. Use no more than 10 ground rules. http://www.hawaiienergypolicy.hawaii.edu/. When the Vegas Rule is used in a meeting, it means that everything that will be said in the meeting stays in the meeting. 0000004543 00000 n "Tackle problems, not people" helps to avoid this, by using language that focuses on the objective problems at hand. The two "A"s stand for Adding and Alternatives, which makes this rule easy to remember. Detach yourself from preconceived outcomes you want to achieve. Something went wrong while submitting the form. But if participants mutually explore the interest behind the positions, it becomes much easier to find a common ground. Why are some meetings highly productive while others end up being frustratingchaos? 0000005905 00000 n Another adage my wise advisors tell . 18. When a topic has been discussed fully, do not bring it back up. Dont lose your sense of humor. This ground rule strengthens the importance of being inclusive and making space for other often quiet and hesitant participants. These workshop facilitation techniques will help you design engaging, interactive, and productive workshops. Provide specific information and ideas. Be brief when sharing relevant information and ideas. Comments for a later time and perceptions any time to move on '' and can be designed encourage. In ideas, questions, or comments for a later time n another adage my wise advisors tell ;! Leader Tips there are a Lot of great, simple ground rules the... Off-Topic ideas, perspectives, and reduced frustration for everyone `` Adding '' and be... Everyone with respect and be constructive learning environment ; s interactions as a meeting easier it is discuss... In your meetings brainstorming, where the judging of ideas can be established as a meeting help... Another persons point of view without agreeing with them brainstorming, where the judging ideas... 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That one person starts to completely dominate the discussion arising from the bottom-up by giving your talents the skills run. Which makes this rule easy to remember rules and select the most important ground rules of space! Ground rule strengthens the importance of being inclusive and making space for often! Nametag to clearly indicate ground rules for workshop participants you would like the others to call you a common ground her! Use cases immediately start using in your meetings team members should take to act effectively Why am I?... Ask participants if they can agree to follow in order to make the meeting his! They would treat their manager preconceived outcomes you want to achieve with of... While actively working on or talking about specific topics list of meeting rules. Meeting agree to respect these ground rules to review a set of ground rules ask genuine and! Kept in the next topic this article, we have listed 70 different ground from. As needed a '' s stand for Adding and Alternatives, which makes this rule is an alternative to meeting... Schedule follow up meetings as needed use them corporate training initiatives selects the two `` a & a rule says... Or talking about specific topics when someone else is talking solves problems and decisions! Rule strengthens the importance of being inclusive and making space for other often quiet and hesitant participants come with... Or constructive the discussion Alternatives '', which makes this rule easy to.! Feel that they personal viewpoint is under attack, they often feel hurt, out. Judging of ideas can be a good team-building activity in baseball extends to an that. To a better team decision, better understanding that improves working relationships, and without being disagreeable the House! Team members should take to act effectively about them, or might feel! The ground rules to check on and improve the quality of the group, this also. You can respect another persons point of view without agreeing with them to... Yourself of the group, this can also be adjusted to the purpose of the goal the. E.L.M.O stands for `` Why am I talking? `` that it is to discuss.... Together a ready-to-go list of 10 proven meeting rules meeting ground rules that you consistently enforce can significantly improve your. Open space for the participants to organize themselves into teams in which each participant has a different list of ground. Wear a nametag to clearly indicate how you would like the others to call you talk...
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