It is a State law to check the database prior to issuing a license to care for children or approving an individual to work, reside or volunteer in a childcare agency or to be registered on the TrustLine registry. If the applicants fingerprints match fingerprints in the national criminal history database, the FBI sends the DOJ a cumulative RAP sheet that contains criminal history information from any states or federal agencies that have reported the information to the FBI. You will also be sent a similar letter, provided your address on record is correct. If you currently reside in California, with limited exceptions, you must submit your fingerprints electronically from a Live Scan site. Authorized by California statute, the DOJ has processed State of California and Federal Bureau of Investigation (FBI) fingerprint-based background checks for decades. If you are having difficulty in obtaining an original FD 258 fingerprint card, please contact the Applicant Services Program at visa-immigration@doj.ca.gov. Off of the CA DOJ website (https://applicantstatus.doj.ca.gov/) . The following are the basic steps to complete your request for a background check. CPMB will update Guardian to show your association to the new agency. T9-15-62, Sacramento CA, 95814 or by fax to 916-754-4589. To find the site nearest you and a listing of fees, see Public Live Scan Sites. Below is the basic information an agency needs to become authorized and submit fingerprints. Copyright 2023 California Department of Social Services, Guardian Frequently Asked Questions for Applicants, Care Provider Management Bureau Background Check Frequently Asked Questions, Guardian Frequently Asked Questions for Agencies, How to Add a New User to Your Guardian Account, User Guide for Licensing and Home Care Agencies, Background Check Process Frequently Asked Questions. Check Status of Your Live Scan: After completing the Live Scan, you can check on the status by visiting https://applicantstatus.doj.ca.gov/ .Please note, to check on the status you must have your ATI number and your date of birth. The applicant will also receive a notification to the email address that was input during the application process, informing them that a Live Scan form is available. State of California Department of Justice WARNING- AUTHORIZED USERS ONLY. If you would like to update your personal information but do not have a Guardian account, you may contact your Regional Office or Licensing Program Analyst to assist in updating this information. Once the applicant submission is received and processed, the DOJ will respond to the applicant agency either electronically via a Secure Mail Server or via U.S. mail. If there is not a matching disposition for every arrest, the DOJ is mandated by statute and case law to perform a genuine effort to determine the disposition of each arrest that does not have a corresponding disposition. If you have further questions, you may email Guardian@dss.ca.gov or call (888) 422-5669. If the agency does not use Guardian, you can ask them to contact their local licensing office to check the status of your fingerprints. Another set of fingerprints is not needed if you are transferring your exemption or clearance to an agency that requires the same set of fingerprints that you previously submitted. applicable fees (see table below). Schools and all other applicant agencies unless designated above, pdf. If your agency is using Guardian, or if they submit the Criminal Record Exemption Transfer Request form (LIC 9188) to CPMB, the transfer (connection) to the new agency will not be automatic and CPMB will review your transfer request for eligibility. To avoid longer wait times, only contact the Bureau if If you wish to request a removal of your condition, you will need to contact the Care Provider Management Bureau (CPMB) and provide a written request to remove your condition. If you enter an incorrect username or password too many times, your account will be locked and you will need to contact GuardianLoginSupport@dss.ca.gov to get your account unlocked. The Billing Detail lists the applicants and the associated charges for invoice reconciliation purposes. is accurately entered onto the form which you provide the applicant. Locate the correct Live Scan form: Criminal history Applicants who submitted paper applications in-person with a cash payment should wait approximately 2 business days until they complete their criminal history background check. Bureau does not supply copies of Live Scan forms. To assist in determining if an applicant qualifies, the applicant is legally required to be fingerprinted. The document you will receive from the California DOJ is NOT the actual Apostille. Sacramento, CA 95816-0207. Applicants must have their fingerprints taken within one year of the . Manage pages within the site. The officials making the determination of suitability for licensing or employment shall provide the applicants the opportunity to complete, or challenge the accuracy of, the information contained in the FBI identification record. fingerprint cards, which must be made directly to the Bureau . Please see the Frequently Asked Question on how to remove a condition. The enhanced background check includes, but may not be limited to, the following: It should be noted that the Federal background check requirements for foster and adoptive parents include additional non-exemptible crimes and crimes for which the California Department of Social Services cannot grant an exemption if the applicant was convicted of those crimes within the last five years. How long does it take to complete the DOJ/FBI fingerprint process? For more information, please visit the background check overview page. During the 2014 calendar year, the DOJ processed more than 2.1 million applicant fingerprint transactions. Officials making such determinations should not deny the license or employment based on information in the record until the applicant has been afforded a reasonable time to correct or complete the record, or has declined to do so. The Office of the Attorney General is unable to guarantee the accuracy of this translation and is therefore not liable for any inaccurate information resulting from the translation application tool. If a requesting agency does not have results yet and digital Live Scan fingerprints were submitted, the agency can use the It is the applicants responsibility to forward the information to their legal counsel or assistance agency. Complete the Live Scan form: Complete all requested Live Scan, you can check on the status by visiting https://applicantstatus.doj.ca.gov/ . For example, pursuant to Health and Safety Code 1522 if there is no matching fingerprint in the criminal history database a copy of the background check results is also sent to the community care licensing facility, foster family home, or a certified family home of a licensed foster family agency. If you have multiple agencies in Guardian and want an individual to connect from one agency to another, please refer to the User Guide for Licensing and Home Care Agencies. (NOTE: This SMSS mailbox has a different User ID and Password than the SMSS mailbox used to receive applicant fingerprint results.) Please note: The applicant must present valid photo identification when being fingerprinted. Due to the on-going fiscal crisis and hiring restrictions within State Government, effective Monday, November 08, 2010, the California Department of Justice (DOJ) no longer has the resources to take phone calls or process follow-up inquiries from regulatory agencies who have submitted a criminal offender record information search request through the DOJ or the Federal Bureau of Investigation (FBI). Can my fingerprints be delayed longer than the 3-7 days (California residents) or 10-12 weeks (out-of-state applicants)? If you are using Guardian, you may submit the form to your portal. T9-15-62, Sacramento CA, 95814, fax to 916-754-4589 or email to Guardian@dss.ca.gov. If an exemption is needed, you will be sent a notice informing you of the next steps. T9-15-62, Sacramento CA, 95814. Some transactions require manual intervention as opposed to being processed automatically; therefore, the completed response will be delayed. An excluded individual may submit a Petition for Reinstatement or request a Reduction in Penalty after one year has elapsed from the date of the notification of the exclusion order (exemption denial, non-exemptible denial), or one year after the effective date of the Departments adoption of the decision and order upholding the exclusion order. If you have a Guardian account, you may log in to Guardian using your login credentials. The community care licensing facility, foster family home, or a certified family home of a licensed foster family agency is not considered an authorized applicant agency, such as the Department of Social Services is, and therefore, is not statutorily authorized to receive the results of a background check containing criminal history. Applicants can pay for their fingerprint hard cards when they submit and Our California-based Live Scan Fingerprinting Services. Once your fingerprint results are received at the Care Provider Management Bureau (CPMB), your previous exemption determination will be reviewed to determine if you are eligible to have your exemption reactivated, provided your record does not indicate any new convictions since your last exemption was granted. If you choose to use Guardian, once you have completed your application and the agency has resumed your application, a pre-populated Live Scan form will be available for generation in the Applicant and Agency portals in Guardian. When you submit your fingerprints and you have a criminal history, the California Department of Justice (DOJ) will send your record, commonly called a RAP sheet, to the California Department of Social Services. 95814 Eighty percent of the electronically submitted fingerprint checks are completed within three business days. A review of the individual's criminal record begins upon submission of fingerprints to the Department of Justice (DOJ). You will be prompted to answer one of your pre-established security questions. Home Care Aide Registry Renewal is for Home Care Aide registrants who need to renew their application and pay the renewal fees. The review of an applicants criminal history is only one piece of an agencys process in making a suitable determination. The application will not be submitted until the self-disclosure information has been completed. If you are still having trouble with logging in, please contact GuardianLoginSupport@dss.ca.gov. You may contact your local licensing office to locate the nearest Live Scan (electronic) fingerprint site or visit the Office of Attorney General website for a list of open Live Scan locations. Once the submission is received and processed, the DOJ will mail the response via U.S. mail to the applicant only. your date of birth. Select the appropriate agency and edit the association for any individual by selecting the Edit button in the Actions column. 9-14-90, Sacramento, CA 95814.Once your application, payment and fingerprints are received you will be notified of your background and registry status. An applicant may otherwise request a status of their fingerprint background check only with the agency that requested their background check. State of California Department of Justice, Consumer Protection and Economic Opportunity, California Justice Information Services (CJIS), Request Visa/Immigration - Form BCIA 8016 VISA (Live Scan), pdf, Instructions for Visa/Immigration Request Form, pdf, Fingerprints & Background Checks Overview, Applicant Agency Justice Connection Overview, AB 1793 - Cannabis Convictions Resentencing, Certified Copies of Criminal History Records Overview. As an agency with a Guardian account, you are opted into electronic notifications upon registration for Guardian. If the individual does have criminal history or information which requires further research by the Care Provider Management Bureau, background checks can take up to 75 days. RAP sheets are based upon fingerprint submissions, and therefore positively identified biometrically; a process by which a person's unique identity is confirmed. Completion of a criminal history background check requires the submission How the Background Check is Conducted. City, County and Special Districts ONLY.Please contact AuthorizationQuestions@doj.ca.gov to schedule consultation on current application and resolution drafting procedures. A copy of this disclaimer can also be found on our Disclaimer page. CPMB also has the authority and responsibility to investigate arrests for non-exemptible crimes to determine if the underlying conduct is substantiated and therefore presents a risk to the health and safety of clients who are in care. If the mail code is omitted, the background check results will be sent via hard copy mail to the applicant agency. The differences between the two methods is explained below. Make sure the reprint submission has the same ATI (or TCN) number that was used on the original fingerprint submission or the DOJ will not understand that the applicant is being reprinted due to a reject of the first fingerprint submission. T9-15-62, Sacramento CA, 95814 or fax to 916-754-4589. There are very few instances where statute mandates a second copy of the response be sent to another agency when certain conditions exist. California law allows you to request a record clearance from the DOJ for Visa/Immigration purposes. If you or your potential employees have been fingerprinted as part of a required background check, you may use this website to view the background check status. NICS Process. If you do not use Guardian, you may still submit fingerprints via Live Scan for your prospective employer. You will also receive a notice from DOJ, if you have no criminal history with the DOJ. The Office of the Attorney General is unable to guarantee the accuracy of this translation and is therefore not liable for any inaccurate information resulting from the translation application tool. If your Petition of Reinstatement is granted and you have not already submitted Live Scan fingerprints for an agency, you will need to find an agency to work for and submit fingerprints. A "Certificate of Eligibility" certifies the Department of Justice (DOJ) has checked its records and determined the recipient is not prohibited from acquiring or possessing firearms at the time the firearms eligibility criminal background check was performed. DOJ technicians process approximately 2 million state level background checks and 1.2 million federal level background checks annually. Your total costs will be $32 plus the fingerprint rolling fee charged by the Live Scan Agency. The Licensee User Access Form is used by the Care Provider Management Bureau (CPMB) to establish the Licensee as the initial user of Guardian. You must then submit a copy of the payment summary and fingerprint hard Please Note: First and last name of the applicant; and. electronically submit your fingerprints to the DOJ and FBI then write an Applicants should check with the applicant agency that requested the background review since the DOJ sends results directly to the applicant agency. You may disassociate individuals from your agency in Guardian by following the User Guide for Licensing and Home Care Agencies. The probation department may also be contacted to gather any missing information. NOTE: If your exemption request is denied and you do not appeal CPMBs decision, you will not be eligible to fingerprint to work, reside, or volunteer for a facility for a period of two years from the date of the denial letter. 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