In terms of the need for re-instating the role (full time), focus on why the position is needed in the first place. Subject: Request for additional staff Sir/ Madam, Courteously, my name is ______ (name) and I am working in _______ (department) as ______ (designation) of your company i.e. How much faster will you be able to get to market? $("span.current-site").html("SHRM China "); To write a salary increase recommendation letter, follow these five steps: 1. What does this position accomplish over the next say, 3-4 years? The ABC Company Human Resource Manager, [insert name], submits this proposal, dated [insert date] to justify the addition of five additional staff across two departments: Corporate Sales and Accounting. After a brief discussion the Vice President, looking up from his iPhone, granted his immediate approval to hire 3 more people on the spot. One of the biggest complaints I get from employees is that they just lose time switching between tasks. Work @ ConnectsUs Great advice. Working from Home Are employees working early mornings, evenings, on weekends and missing family or social engagements to work? The team of the KYEL has been given the schedule of the project completion till 01-12-20XX. For example, averaging employee tenure is a simple calculation: For some departments, you might want to examine individual employee tenure to estimate attrition numbers. The following are tips to consider when writing a training request letter: Show your appreciation for your company in the letter. creating happy careers with meaningful connections. Ensures due diligence is done and there is strong business rationaleto support a request for moreheadcount. Stuff is falling through the cracks. Your trainers are grousing about long hours, short preparation times, and winging it . Inform your manager that you appreciate his consideration of your request and would like to meet soon to discuss the matter in more detail. Jurisdiction. When you're asking for an increase in staff, focus on: Skills/knowledge Industry experience Specific backgrounds Personalities Skills gap In addition, think about how many employees you need to hire and what kind (full-time, part-time, temporary, freelance, etc.). Avoid guessing when it comes to requesting additional staff. Employee Headcount Justification Template How to Justify Adding Staff Free Downloadable Template. Is the quality of work decreasing because of the quantity of work being handled? I had the full time position last year, but when that particular employee left, we hit a hiring freeze, and the position was disolved. Why is that important? If your department will not be able to meet a crucial deadline, mention this fact. Ruth also is certified as a facilitator for the Center for Creative Leadership Benchmarks 360 Assessment Suite, and is a Logical Operations Modern Classroom Certified Trainer . So its a fact: hiring is costly, it is a distraction, and it is an unpopular request. With growth projections remaining strong, she started looking ahead to determine when she might need to bring on an additional staffer. However, we can't expect them to keep working 12-hour shifts. Create a business case for opening a new position that does not currently exist or was not included in the current years budget, Justify additional stafffor the next fiscal period, during budget reviews. Generally, a company asks the employee to justify asking for added staff. The letter will communicate the urgency of doing this. Think about the last time a new position was approved in your small business. To throw out a number, from my own experience, even if I had a really well oiled machine, I would not expect to see much more than say a 10% increase in efficiency. Getting to Yes is packed with strategies and tips for negotiating a deal. Ensures that the process around incurring additional staffing costs are just as rigorous as incurring any significant capital expense. (Explain the actual cause and situation). Thank you.. Finally, include an action plan and proposed next steps, and propose the metrics you plan to use to measure productivity and improvements. Follow through with your request and insist that this be done. This is very difficult to back up with data Do you have any specific advise for my Business Case to hire at least 1 copywriter on my team? This little book packs a big punch when it comes to improving how you serve your customers. Here is a sample headcount justification presentation that can help you formulate your argument to get more people and hire additional staff. Team ConnectsUs This isnt to say theyre socializing or goofing off, but simply that there are distractions or things that happen every day that take time away from the job. Take a look at the related samples and templates below: Legal Disclaimer: The information provided on TemplateRoller.com is for general and educational purposes only and is not a substitute for professional advice. Clause: Justification for the Request. Portray your efforts thus far in your position. 8120 Penn Ave. S. #220 Bloomington, MN 55431 Privacy Policy. We find ourselves getting to bed later each night to get things done and it just doesn't seem doable anymore. Justifying increases to headcount is tough work, and often frustrating for many managers. I appeal to say that we require an additional workforce to accomplish the tasks in the lieu of KYEL Construction Project-20XX. Im dealing with a situation right now where I have a team of about 30 technical professionals who are burdened by a lot of admin work (filling out forms, tracking data, uploading files to servers for our customers, etc.) 2. Both the revenue and expense line can be modified,(10-3) = 7. Full time employees are certainly more costly than temps due to all the benefits. Please log in as a SHRM member before saving bookmarks. The costs associated with an unnecessary hire go well beyond the salary of thenew hire--they include recruiting costs, learning curve, and staff time to interview and train. In terms of the current temp, focus on their skills/value they are adding and how it will benefit the company long term. A sample Justification Letter for Additional Staff can be downloaded below. Thank you in advance for your thoughtful consideration of this request. Privacy, 2006-2023, ConnectsUs HRand/or its affiliates, 1965 4th Avenue West var temp_style = document.createElement('style'); Find out why it's important, and why small business doesn't do it well. I want a sample letter for requesting additional manpower. 2. [/ezcol_1half_end]. letter requesting staff workovertime how to write a letter requesting for a overtime allowance for my security his normal It will completely ease you to look guide Justification To Hire Additional Staff Sample as you such as. Your need for staff also might result from not having the right employees. Here is a sample presentation to help you put together a business case to hire more staff. I am compelled to ask for more staff because I am afraid a smaller number of people dealing with lots of customers might impact the satisfaction of the customers. Need help with a specific HR issue like coronavirus or FLSA? Ariane Laird 1. In the past few months, our company has experienced exponential growth. Additional filters are available in search. Provides food for thought for the manager to look at alternatives to opening a new full timeposition. Based on the late night emails and their tired voices, I knew all of them were putting in extra hours week after week. May 16th, 2018 - Justification To Hire Additional Staff Sample Justification To Hire Additional Staff Sample Title Ebooks Justification To Hire People, by and large, need more staff because: Since the objective is to convince the reader, the justification should always be provided convincingly so that fruitful results can be obtained. Ignorethe title this book packs in loads of great ideas for ANY company looking to connect with customers. In addition, they are unable to guide people appropriately. Legislation, COVID-19, HR. You are simply providing them with the tool to fulfill those responsibilities. You then provide support for your claim in the body of the letter. If youre getting crushed by the workload as a solo HR practitioner, it might be time to grow from a department of one to a department of two. Don't rush the time frame within which you can bring on additional staff. 1. Q: Are those good enough reasons to bring in the help? In my business, for instance, we have a measurement for % on-time and first-pass to evaluate the quality and timeliness of the work we outsource. How does it change or evolve? Very interesting article! Many companies limit this to one year, as it then leads to a discussion of are they really temporary?. Adding one full-time sales associate at an annual cost of $32,000 seems like a smart investment. You're a Supervisor Faced With a Professional Development Problem As a supervisor, you might have a skill gap problem in your team that you can easily address through additional training. Hi Patricia, Thanks for the feedback! Melanie Parrish started conducting staffing assessments shortly after joining Quicksilver Scientific as its HR director in 2017. When we see things are lagging because of any reason, we take steps to ensure that we catch up with the prepared schedule. On the next line, add your manager's official title. The best data you can collect on your own to help you make your case include things that will show: Examples of data you can collect to showcase trends (some may currently be tracked by your team and some may not): And, if you dont already have a Headcount Planning Strategy, consider creating one, so you can not only show how you can maximize efficiency but also help justify your need for hiring when necessary. Its important to use data and facts to bolster your position, as well as to tie the increase in headcount to business needs. The proposal requires input from your entire human resources team because staffing involves recruiting, employee training and development, and compensation. The section below helps you to create a comprehensive new employee proposal to request additional staff. For example, the cost to employ someone who earns $50,000 a year is approximately $15,850, making the total cost for that employee $65,850 year. A company might also downsize to increase productivity by replacing workers with technology.Value Downsizing generally signals restructuring or change. The recruitment of additional staff on a temporary basis of eleven months can be of great importance as it has much importance in the project accomplishment. temp_style.textContent = '.ms-rtestate-field > p:first-child.is-empty.d-none, .ms-rtestate-field > .fltter .is-empty.d-none, .ZWSC-cleaned.is-empty.d-none {display:block !important;}'; Workplace Recap. Personnel: Provide employee(s) (including names for each identified position) of the applicant/recipient organization, including in-kind costs for those positions whose work is tied to the grant project. The following points can be kept in . Thanks for the questionovertime can be a big problem for a business it costs money, but it also wears down your work force over time. Your session has expired. Youve probably witnessed that discussion more times than you can count. 625 0 obj <>/Filter/FlateDecode/ID[<73CCF6576B40D343A6C0BE47C70C86F5>]/Index[588 66]/Info 587 0 R/Length 142/Prev 354194/Root 589 0 R/Size 654/Type/XRef/W[1 3 1]>>stream State your current departmental budget. Employee Sample Intranet Use your red tape chips wisely when requesting staff to complete time-intensive processes. Use of International Standard ISO 10993 1 Biological how can you convince your . Making the Hiring Decision Completing the Search and. Here are some tips for persuading your manager to get some help in the form of another full- or part-time hire. But your situation is different, of course. This seems to be more challenging then asking for a no salaried employee. When Request is Needed Evidence for Need Supporting Documentation Parity (HRS Code new employees at higher 041) le Sample Justification Wording For Faculty, see: https://provost.wisc. Benefits include paid time off, insurance and retirement savings contributions. Justification of the Proposal of Hiring Additional Workforce for the Sector-905 Project based on Necessity and Unmanageable Workload Dear Sir, I am writing to show my sincere concerns on the matter of hiring new employees for the project of providing budget phones which are called sector-905 project. Please purchase a SHRM membership before saving bookmarks. I was wondering if you could lend guidance on other data to collect besides work hours? If you dont get those people, what might be some of the impacts? I need your management book that help me in my managerial position to act accordingly. HR Toolkit for Clients I know a six month study of all the procedures done in an area will help but during that time the work continues to pile up and can get even worse when just increasing the staff by maybe one person could assist in solving the problem. Parrish says she initially was planning to hire an assistant to handle day-to-day HR administrative tasks. Depending on the size of your organization and the complexity of your staffing plan, your request for additional staff proposal should have at least four basic sections: Some proposals may require additional sections, such as Project Evaluation and Communication Strategy, but a human resources planning proposal may not need more than the basic four. Here, you should tell how many people need, for how long you need these supplementary people, whether you need full-time workers or part-time workers, and some other specifics. I specifically told them to record actual hours spent on the job,not just the tasks they spent time on betweenthe hours of 8 to 5PM. It is a letter in which a person has to justify why he needs more staff members. Write a list of the reasons you need the additional staff members. Is the quality of work on your team decreasing? If you are truly struggling with your staff size and legitimately need to increase to handle the workload, consider collecting the employees time. Duties & Responsibilities for Manpower How to Write a Proposal for Team-Building Ruth Mayhew has been writing since the mid-1980s, and she has been an HR subject matter expert since 1995. Vancouver, BC Explain how the lack of manpower is preventing you from accomplishing your goals. Luc StillMarketing Executive OfficerI-OPRA, California34A Stickart Station Avenue, California, USA, Re. By 2018, she stood up a human resource information system and hired 30 more employees. One year, as it then leads to a discussion of are they temporary! Add your manager that you appreciate his consideration of this request result not. Replacing workers with technology.Value Downsizing generally signals restructuring or change request for moreheadcount Free Downloadable Template seems to more! 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